Ottermation by Speak Toomey is a suite of custom automation solutions designed to simplify your business processes, increase efficiency, and elevate customer experiences.
Whether you're managing memberships, handling employee onboarding, or improving lead management, our solutions are tailored to meet your specific needs.
Our approach is to deeply understand your specific needs and the tools you use, enabling us to design custom workflows that seamlessly integrate into your existing ecosystem.
This service ensures optimized communication and task management, aligning with your business objectives and operational style. By catering to your unique requirements, we help streamline your processes, enhance efficiency, and drive your business forward in a way that's uniquely yours.
Our lead management automation captures leads from your website, automatically enters them into your CRM, and sends personalized follow-ups, ensuring no opportunity is missed.
Automate the process of entering lead and customer data into your CRM.
Upon a selection by the user or client, such as a service choice or interest indication on a form, the system automatically identifies and sends out the relevant document.
This could range from contracts to brochures, directly addressing the user's specific needs without manual intervention.
When a new inquiry arrives from an existing client, our system immediately updates their existing record with the new information.
This ensures a comprehensive and up-to-date history of all interactions and inquiries, enabling seamless tracking and management of client relationships.
Unlock a seamless and efficient onboarding experience with our Employee Onboarding and Management solutions.
By leveraging automations with tools like JotForm, DocuSign, Google Drive, Google Sheets, and Gusto, we streamline many steps in the process from application to final paper
Our system ensures applications are handled efficiently, reducing manual tasks and speeding up response times.
This not only enhances the applicant experience but also allows your team to focus on high-priority tasks, improving overall operational efficiency.
Integrate Calendly with our custom email automations to effortlessly coordinate schedules with your orientation team's calendars.
This approach ensures seamless scheduling, prevents double bookings, and automatically triggers emails for setting up orientations and meetings.
Simplify your document handling with our automated distribution system.
This service ensures that essential documents are sent and received digitally, streamlining the process for onboarding, contracts, and more.
Through intelligent automation and seamless chatbot integration, we enhance key interactions on your website—from providing instant customer support to capturing leads effortlessly.
Our solutions ensure your website is always active, offering real-time responses, scheduling appointments, and collecting valuable customer data around the clock.
Customize chatbots for various purposes, such as handling customer inquiries, generating leads, and providing information and specific products or services.
The AI Agent can resolve up to 70% of customer problems without human intervention, offering support in various languages.
This can be particularly beneficial for providing efficient customer service around the clock, ensuring that inquiries are addressed promptly and accurately
Chatbots can be programmed to manage scheduling requests, allowing customers to book appointments or services directly through the chat interface.
This setup streamlines the scheduling process, reducing the need for manual intervention and improving the overall customer experience
Automate call handling, route customers efficiently, and improve response times.
Set up in Airtable to track key metrics and manage data effortlessly.
